Learn the art of impactful communication with these email writing format examples. Discover how to structure your emails effectively, use the right tone, and capture your readers’ attention. Elevate your email game today!
Email Writing has secured an essential mode of communication today with the blessings of the internet. Email writing has become the substitute for letter writing in most personal and official communication.
Formal and Informal Email writing formats and Examples have been discussed in the following with formal and informal email writing tips.
What is an email?
An email writing is a kind of letter writing that is sent to someone for communication via the internet using a mobile or computer. E-mail is also called electronic mail which can store and forward messages to several persons, groups, or organizations within seconds using the internet.
When someone writes an email, he is called the Sender, and to whom he/she sends the email is called the Recipient. Both must have an email address (also called an “email id”). It looks like andghsrc@yahoo.in / abdnfhfgbh@gmail.com.
Email Writing Format
Emails, though seemingly simple, require a structured format to convey information effectively. Utilizing the appropriate format can enhance readability and engagement. Here’s a breakdown of an ideal email format:
Subject Line:
The subject line serves as the first impression and determines whether your email will be opened or ignored. Use action verbs or intriguing questions to make it concise, relevant, and engaging.
For examples:
- For free Studentship.
- Canceling the order
- For the Post of a Clerk
- Request for Meeting Regarding Project
- Connecting and Seeking Advice
- Inquiry Regarding Product Specifications
Salutation:
Address the recipient with an appropriate salutation, using their name if possible. This personal touch establishes rapport and sets a friendly tone.
For examples:
- Dear Sir / Madam,
- Respected Sir/Madam.
- Dear Friend(name),
- Dear Mother,
- Dear Father,
- Dear(any relative),
- Good morning Mr.(last name),
- Dear Ms.(last name),
- Dear Mr.(last name).
- Good morning Mr.( last name),
- Hello Ms.(last name)
Introduction:
Start with a brief introduction, stating your purpose for writing. Mention any previous interactions or connections to provide context. This helps the recipient understand the relevance of your email.
For examples:
- I hope you had a great start to the weak,
- I trust you are doing fine,
- I hope you are fine and frolicking,
- I hope this email finds you well.
- You will be glad to know that ………, etc.
Body:
The body of the email should provide detailed information, convey your message clearly, and engage the recipient. Break the content into concise paragraphs, using bullet points or numbered lists for complex information. Use a friendly and professional tone. Share relevant insights or experiences to establish credibility.
For examples:
“I wanted to share some insights from my recent project that align with your team’s goals…”
Closing Paragraph:
In the closing paragraph, summarize the key points and emphasize any action items if necessary. Express appreciation for the recipient’s time and attention.
For examples
“Thank you for considering my request. I look forward to our meeting.”
- I look forward to hearing from you soon,
- looking forward to a prompt response,
- I’d appreciate your prompt attention to this matter,
- please advise as necessary etc.
Closing and Signature:
Close the email with a formal closing phrase such as
- Thank you and regards,
- Best Regards,
- With Regards,
- Regards,
- Yours faithfully,
- Sincerely Yours,
followed by your full name.
Below your name, include your professional designation, company name, and contact information.
English Composition Resources:
The elements of an effective email writing format
- To: 1st Recipient’s email id
- Cc( Carbon copy): 2nd Recipient’s email id (if required)
- Bcc ( Blind carbon copy):3rd Recipient’s email id (if required)
- Subject Line: short and to the point subject regarding the content.
- Body Paragraph: The body is the main element of an email. It consists of a salutation, opening sentence, main content, closing line, complimentary closing, and Name of sender( signature).
- Salutation: Salutation should be written according to formal or informal emails.
Tips for a good email writing
The following tips should be noted carefully to improve email writing skills.
Tips to Know:
- Use capital letters rarely
- Avoid using graphics
- Use simple and lucid language
- Write Recipient’s correct email id in the proper place
- Be polite and offensive language must not be used
- Follow the Correct Format
Formal Email Writing Examples with Format
Crafting a formal email involves adhering to a structured format that reflects professionalism and clarity. Let’s delve into the essential components of a well-constructed formal email:
Example 1: Job Application Inquiry
To: 1st Recipient’s email id
Cc( Carbon copy): 2nd Recipient’s email id (if required)
Bcc ( Blind carbon copy):3rd Recipient’s email id (if required)
Subject Line: Inquiring About Open Marketing Position
Dear Manager,
I hope this email finds you well. I am writing to express my interest in the open Marketing Associate position at ABC Company, as advertised on your website. Having researched your company’s innovative marketing strategies, I am excited to contribute my skills and experience to your team.
In the body of the email, I would detail my relevant qualifications, including academic achievements and previous work experience. I’d highlight how my skills align with the company’s values and goals.
Finally, I’d conclude with a call to action, expressing my eagerness for the opportunity to discuss my potential contributions further.
Sincerely,
Josepg
Marketing Professional
Contact: email@example.com
Example 2: Meeting Request
Subject Line: Request for Meeting Regarding Project X
Dear Mr. Smith,
I hope this email finds you in good health. I am reaching out to request a meeting to discuss the progress and next steps for Project X. Given your expertise in project management, I believe your insights will be invaluable as we navigate the complexities of this project.
In the email body, I would provide an overview of the project’s current status, any challenges encountered, and the specific points I’d like to discuss during the meeting. I’d propose a few suitable dates and times for the meeting and express my gratitude in advance for your time and consideration.
Best regards,
Aton Jackson
Project Manager
Phone: [123-456-7890]
Example 3: Networking Request
Subject Line: Connecting and Seeking Advice
Hi [Contact’s First Name],
I hope this email finds you in good health. My name is [Your Name], and I recently came across your profile on [Platform]. I am impressed by your expertise in [Field], and I would greatly appreciate the opportunity to connect and perhaps seek your advice…
Informal Email Writing Examples with Format
Here are some examples of informal email writing to illustrate the concepts discussed in the article:
Example 1: Catching Up with a Friend
Subject: Reconnecting and Reminiscing 🌟
Hey Sarah!
I hope this email finds you well and thriving. It’s been way too long since we caught up, and I’ve been missing our late-night chats and laughter. Remember that crazy road trip we took last summer? Those were some epic adventures!
Speaking of adventures, I’ve got some exciting news to share. I recently started taking guitar lessons, and I’m already strumming my way through a few chords. Can you believe it? Remember how I used to say I had zero musical talent? Well, I guess I proved myself wrong!
How’s everything on your end? How’s your new job going? I remember you were so excited about it. Share the deets! Oh, and before I forget, have you watched the latest season of our favorite show? I won’t spill any spoilers, but let’s just say it’s been a rollercoaster of emotions.
Can’t wait to hear about all your adventures and misadventures since we last caught up. Let’s plan a virtual hangout soon and swap stories over video chat. Sending you virtual high-fives and hugs!
Take care, Alex
Example 2: Following Up After a Networking Event
Subject: Great Meeting You at the Conference!
Hey Jason,
It was awesome meeting you at the tech conference last week! Your insights during the panel discussion left me genuinely inspired. I couldn’t help but jot down some notes on my phone right then and there. It’s not often you come across someone with such a passion for blockchain technology.
I hope you made it back to your city safe and sound. That after-party was a blast, right? I still can’t believe I summoned the courage to karaoke. Thankfully, it was all in good fun.
I’d love to continue our conversation about decentralized finance and its potential applications. Your perspective on the future of smart contracts was intriguing. Do you have some time for a virtual coffee chat? I’m curious to learn more about your experiences in the industry.
Looking forward to hearing from you and potentially setting up a time to connect again. Let’s keep the momentum going!
Best regards, Emily
Official Email Writing Examples with Format
Now, let’s explore official email writing examples for various scenarios to understand how the format applies in real-world situations.
Example 1: Job Application
Subject Line: Application for [Position] – [Your Name]
Dear Mr. [Last Name],
I hope this email finds you well. My name is [Your Name], and I am writing to express my interest in the [Position] at [Company Name]. I have attached my resume for your review. With [X years] of experience in [Relevant Field], I am confident in my ability to contribute effectively to your team…
Example 3: Networking Request
Subject Line: Connecting and Seeking Advice
Hi [Contact’s First Name],
I hope this email finds you in good health. My name is [Your Name], and I recently came across your profile on [Platform]. I am impressed by your expertise in [Field], and I would greatly appreciate the opportunity to connect and perhaps seek your advice…
Business Email Writing Examples with Format
Example 1: Following Up on a Meeting
Subject Line: Recap and Next Steps from Our Meeting Dear [Name],
I hope this email finds you well. It was a pleasure meeting you yesterday to discuss the upcoming product launch. I wanted to recap our conversation and outline the next steps…
Example 2: Request for Information
Subject Line: Inquiry Regarding Product Specifications Hi [Name],
I trust you’re doing well. I’m reaching out to inquire about the specifications of the new product line that was recently announced…
Job application email Examples format
Example 1: Software Developer Position
Subject: Application for Software Developer Position – John Smith
Dear Hiring Team,
I trust this email finds you in good health. I am writing to express my enthusiastic interest in the Software Developer position at Tech Innovators, which I discovered through your company website. I am eager to contribute my coding expertise and problem-solving skills to drive innovative software solutions.
Enclosed with this email is my updated resume. In my previous role at Coding Universe, I led the development of a user-friendly mobile app that achieved a 4.8-star rating on app stores. This experience has strengthened my proficiency in full-stack development and collaborating with cross-functional teams to deliver high-quality products.
Tech Innovators’ commitment to pushing the boundaries of technology aligns perfectly with my career aspirations. The opportunity to work on your recent project involving AI-driven chatbots is especially appealing, as it reflects the kind of impactful work I am passionate about.
I believe my strong analytical abilities, adaptability, and dedication make me a valuable addition to Tech Innovators. I look forward to the chance to elaborate on my qualifications and how they align with your team’s goals. Please feel free to contact me using the information below:
Email: john.smith@email.com Phone: (987) 654-3210
Thank you for considering my application. I am enthusiastic about contributing to Tech Innovators’ software development initiatives and am available for an interview at your convenience.
Warm regards,
Example 2: Executive Assistant Position
Subject: Application for Executive Assistant Position – Emily Johnson
Dear Hiring Manager,
I trust you are doing well. I am excited to express my interest in the Executive Assistant position at Global Enterprises, recently advertised on your company’s career page. I am highly motivated to bring my organizational skills and proactive approach to support your executive team effectively.
I have attached my resume for your review. During my tenure at Top Solutions Inc., I played a pivotal role in streamlining administrative processes, resulting in a 25% increase in efficiency within the department. This experience has honed my multitasking abilities, strong attention to detail, and discretion in handling sensitive information.
Global Enterprises’ reputation for fostering a dynamic and collaborative work environment aligns perfectly with my professional values. Your commitment to innovation and excellence is evident from your recent partnership with a nonprofit organization, which showcases the kind of impactful work environment I aspire to contribute to.
I am confident that my strong communication skills, problem-solving acumen, and dedication to enhancing operational effectiveness make me a strong fit for the Executive Assistant role. I am enthusiastic about the prospect of further discussing how my qualifications align with your team’s needs. Please feel free to reach out to me using the contact details below:
Email: emily.johnson@email.com Phone: (555) 123-4567
Thank you for considering my application. I am eager to contribute to Global Enterprises’ success and am available for an interview at your earliest convenience.
Best regards,
Emily Johnson LinkedIn: linkedin.com/in/emilyjohnson
Attachment: EmilyJohnson_Resume.pdf
Professional email writing examples with Format
Certainly! Here are a few examples of professional email writing that showcase effective communication:
Example 1: Inquiry Email
Subject: Inquiry Regarding Your Product Pricing
Dear [Recipient’s Name],
I hope this email finds you well. My name is [Your Name], and I am interested in learning more about your [Product Name]. Could you kindly provide me with detailed pricing information and any available discounts for bulk orders? Additionally, I would appreciate it if you could share any relevant product specifications.
Thank you for your prompt attention to this matter. I look forward to your response.
Best regards, [Your Name] [Your Contact Information]
Example 2: Project Update Email
Subject: Project Update: Milestone Achieved
Dear [Recipient’s Name],
I hope you’re having a productive day. I’m thrilled to share that we’ve successfully reached a significant milestone in the [Project Name]. Our team’s dedication and cooperation have led us to achieve [Brief Description of Milestone].
I’ve attached a detailed progress report that outlines our accomplishments, challenges, and the next steps in our project plan. Your feedback and guidance have been instrumental in our progress, and I’d love to hear your thoughts on this update.
Thank you for your ongoing support. Looking forward to your insights.
Best regards, [Your Name] [Your Title] [Your Contact Information] Attachment: Progress Report
Example 3: Appreciation Email
Subject: Expressing Gratitude for Your Partnership
Hello [Recipient’s Name],
I trust you’re well. I wanted to take a moment to extend my heartfelt appreciation for the partnership between [Your Company Name] and [Recipient’s Company Name]. Your dedication and collaboration have truly elevated our joint projects.
The recent [Project Name] was a testament to the synergy we’ve cultivated. Your team’s expertise and commitment ensured its success. We’re excited to continue our journey of innovation and growth together.
Thank you once again for your invaluable contribution. Here’s to many more successful endeavors!
Warm regards, [Your Name] [Your Title] [Your Contact Information]
These examples demonstrate various scenarios in which professional email writing is essential. Remember to tailor your emails to your specific circumstances while maintaining a courteous and clear tone.
Formal email writing sollved
1. Write an email to the Chairman of your municipality drawing his attention to the insanitary condition of your locality :
Ans:
To: chairmanpas@gmail.com
Cc:abshdgftc@gmail.com (if required)
Bcc:jhfyuimnvcf@gmail.com(if required)
Subject: Attention to the insanitary condition.
Dear Sir,
I have the honor to draw your kind attention to the fact that heaps of garbage and rubbish have been lying accumulated in our area for days together. As a result, it has become a den of mosquitos and flies. An epidemic like malaria may break out at any moment. The municipality is quite indifferent to its removal.
Under the circumstances, you are requested to issue an order that the garbage may be removed immediately in the best interests of public health.
Yours faithfully,
Anil Banerjee
2. Study the following advertisement :
SIT & DRAW
An Art Contest (For Class VII, VIII & IX)
Organized by Brati Sangha, Suri, Birbhum
Suppose you want to participate in the contest. Now send an email to the Secretary, in response to their advertisement. Ask for the following information:
(i) Date, time, and venue, (ii) Eligibility for participation, (iii) Last date of submission of application, and (iv) Entry fee, if any.
Ans:
To: bratisanghsbirbhum@gmail.com
Cc: abshdgftc@yahoo.in (if required)
Bcc: jhfyuimnvcf@gmail.com(if required)
Subject: Asking for Information
Sir,
In response to your advertisement in the Statesman dated 20-04-2022 for the art contest, I am writing this. I want to participate in the competition. I am 13 years old, and I read in class VIII.
Please inform me of the following:
(i) Date, time, and venue of the contest.
(ii) Eligibility for participation.
(iii) Last date for submission of application.
(iv) Entry fee, if any.
If you kindly inform me of the points, I shall be obliged to you.
Yours faithfully
Sathi Roy
3. Send an e-mail to Sunrise Furnishers Company canceling your order due to the failure of the supplier to deliver the required furniture. You are the Managing Director of RBT Public School.
Ans:
To: sunrisefurniture@gmail.com
Cc :
Bcc :
Subject: Cancelling the order
Dear Sir,
With reference to our order, No 27/281P dated August 27, 2020 regarding supply of furniture, has not been completed yet. I have to say with regret that even after repeated reminders you have not delivered the furniture ordered by us. Since we have always given priority to commitment, we cannot wait any more. Hence, I request you to cancel my order. No further correspondence in this regard would be entertained by us.
Regards
Managing Director
RBS Public School
4. Write an email to the Head of your institution for free studentship.
Ans :
To: xavierschool@gmail.com
Cc :
Bcc :
Subject: For free Studentship.
Respected Sir,
I beg most respectfully to state that I am a student of Class IX. My father has recently retired from service. Under the circumstances, father finds it Quite difficult to maintain the family which depends on his paltry I have always been a good and disciplined pupil of your esteemed institution. I was promoted to Class IX securing the second position. Moreover, I am also a good sportsman and I represent our school cricket team.
I would, therefore, request you grant me a full free studentship so that I may continue my studies well.
I shall remain ever grateful to you for this act of kindness.
Thanking you,
Most obediently yours,
Asit Mahato
5. Write an email to the Head of your school requesting him to grant you sick leave for a week.
Ans:
To: khanahighschool@yahoo.in
Cc :
Bcc :
Subject: sick leave for a week.
Sir,
I beg most respectfully to state that I have been suffering from high fever for the last few days. It is, therefore, quite impossible for me to attend classes for a week. The physician has advised me to take complete rest for a week. Therefore, I shall be highly obliged if you kindly grant me sick leave for a week with effect from 10th to 17th July, 2021.
Thanking You,
Yours obediently,
Suhas Ray
6. As the President of Agra Sports Club, write an e-mail to the members to invite them to participate in the Plantation Drive to be launched at the Shaheed Smarak, Sanjay Place, Agra and surroundings on Sunday at 7:00 am. Send the e-mail to multiple recipients.
Ans:
To : ascmembers@gmail.com
Cc : mayoragra@gmail.com
Bcc : editorhindustan@yahoo.com.
Subject: Plantation drive
Dear All,
I feel privileged to make a request and invite you to the Shaheed Smarak, to take part in the plantation drive to be taken up at 7:00 am on the coming Sunday to plant trees in the park and surroundings. The Government of India’s initiative is being widely appreciated and we must contribute towards this campaign. Required saplings have already been arranged. Looking forward to your participation.
Abhay Agarwal
President
7. Write an email for the post of Clerk in response to the advertisement published by Karmakshetra dated 7th March 2021.
Ans:
To: personnelmanager@gmail.com
Cc :
Bcc :
Subject: For the Post of a Clerk
Respected Sir,
In response to your advertisement in Karmakshetra dated 7th March 2021, I beg to apply for the post of a clerk in organisation. Your Necessary particulars regarding my age, qualification etc. are attached with this mail in the pdf format.
Earnestly hope that you will kindly give me a chance to prove my ability and sincerity by appointing me to the post applied for.
Thanking you
Yours faithfully,
Paritosh Sen
8. Write an Email for the replacement of a defective meter.
Ans:
To: maldsdistrictengineer@gmail.com
Cc :
Bcc :
Subject: Replacement of a Defective Meter.
Dear Sir,
This is to bring to your notice that the electric meter installed in my house (Meter No. 110762, Consumer No. CS 8563) has been out of order for more than three months now. That the meter is not functioning was noted by your Meter Readers during the last two months, but no action has so far been taken to rectify or replace the defective meter by your department. For the last three months I have been paying electric consumption charges on average basis. It is not desirable that such arrangement should continue indefinitely. I would, therefore, request you to replace the meter without any further delay.
With thanks,
Yours faithfully,
Ketaki Chatterjee
9. Write an Email to the manager of PNB requesting to open a Savings Bank a/c.
Ans:
To : pnbbrancgnadis@gmail.com
Cc :
Bcc :
Subject: Opening a Savings Bank A/C.
Dear Sir,
I intend to open a Savings Bank Account with your branch for which I obtained necessary forms. However, I was told by the officer-in-charge at the counter that due to too many applicants, it may not be possible to accept my application at the moment. The above decision has put me to much difficulty. I was so long residing at Aminpur in Malda where I had an S. B. Account with the State Bank of India. I have recently shifted my household in Ranikuthi area which is very near to your Netaji Nagar Branch. There is no State Bank branch in the locality where I could transfer my previous a/c. In the circumstances, I need an account with your branch very badly.
Hope you will please reconsider the case and permit me to open an account.
With thanks,
Yours faithfully,
Amal Kanti Biswas
10. In the recent election campaign, the political leaders of almost all the parties used abusive language toward the rival candidates. You are a responsible citizen, so you felt hurt by this evil practice. Write an Email to the editor of the local newspaper to express your heartfelt feelings.
Ans:
To:editor@amarujala.com
Cc :
Bcc :
Subject: Misconduct of Political Leaders
Sir,
Through the columns of your esteemed newspaper, I wish to get the attention of our political leaders towards their ill practice of abusing one another on petty matters at the time of elections. During elections, they indulge in personal attacks, character assassination during the campaign. In public speeches and rallies, they use dirty words to criticise their rivals. This harms the social and political harmony of the country. It is true that we have freedom of expression in our democracy. But instead of misusing it, the leaders should present healthy criticism, raise right issues and educate the public to ask questions to the Government. I hope the concerned leaders will realize the value of public morality and will behave accordingly,
Yours faithfully
Pranay
Informal Email writing solved
These include emails written to parents, friends, relatives, etc. They are written in easy and conversational language. These are mainly used for personal communication.
1. Write an email to your father about the results of your Half-Yearly Examination:
Ans :
To: surajbabu876@gmail.com
Cc:
Bcc:
Subject: Informing Result
Dear father,
The results of our Half-yearly Examination have been out. I have done well in almost all the subjects except English and have scored the highest marks in Mathematics, Bengali, and Physical Science. I have obtained 75% marks in both History and Geography. But I scored only 50% marks in English. You know that I am very poor at English. Our English teacher has pointed out my defects and has given me the necessary advice to improve my writing skill. I think his advice will help me a lot.
Please don’t worry, I assure you that I shall try my best to do better in the Annual Examination with your blessings. I convey my best regards to your parents and love to you.
Yours affectionately,
Anima
Ans :
Cc:
Bcc:
Sub: Inability to be at home on your birthday
Dear Mother,
I am sorry that I shall not be with you on your birthday. Truly, I am going to miss you all as it will be the first time of my missed it. I pray to God to give you a happy and long life. Please do enjoy your birthday and let me know how you enjoyed it. “Happy Birthday”.
Yours’ loving
Manav
3. Send an email to your younger brother who is in the hostel about the benefits of reading Newspapers:
Ans :
To: Shyamal.das021@gmail.com
Cc:
Bcc:
Subject: Benefits of Reading Newspapers
My dear Shyamal,
I have read your letter carefully. But review about newspaper are not accepted well. In our days a newspaper is a useful vehicle of acquiring knowledge. The benefits of reading newspapers are many. It restarts all the important events of the world, contain articles written by eminent thinkers and expresses comments on all happenings of public importance. So, if you do not read newspapers, you will lose contact with the world outside and fail to form your opinion on political economic, social and educational matters.
Hoping that you will now understand the utility of reading newspapers.
Yours affectionately,
Sunil
4. Write an email to your friend congratulating him/her on him/her brilliant success in the examination.
Ans :
To: mitajharia123@gmail.com
Cc:
Bcc:
Subject: Congratulating
Dear Mita,
I heartily congratulate you on your standing first in the Annual Examination. Joys knew no bounds as I heard the news. My parents are very glad to hear this. They are all praise for you. I am really very proud of your achievement. I hope that you will keep it up and improve your result.
More when we meet. Congratulations to you once again with love.
Yours affectionately,
Babul
5. Send an email to your friend persuading him to take part in games.
Ans :
To: rajatbarik@021@gmail.com
Cc:
Bcc:
Subject: Taking Part in Games
My dear Rajat,
Recently, I have got it from Naren that you have become a bookworm. You do not take any physical exercises. I am really pained to hear all this about you. I am not trying to dissuade you from your studies. The point is that balance is an important virtue. All of us should give value to it, otherwise, there will be lopsided development. The op-sided person is no better than a jack-ass. So please do not neglect your health. It is Nature’s gift which you must maintain by taking part in various games. Remember that taking part in games is not a waste of time. It rather saves time by making you more competent for harder academic work.
I hope, you will listen to me and take part in games regularly.
With best wishes,
Sincerely yours,
Nirmal
6. Send an email to your friend to join a tour of a historical place of interest organized by your club.
Ans :
To: senmoumita58@yahoo.com
Cc:
Bcc:
Subject: Tour to a Historical Place
Dear Sumita,
Hope so quite up to the mark with your own purpose. How are you? I am going to offer you a golden chance to have a nice visit to a historical place. Our club is going to organise a tour to Murshidabad to have a wonderful visit to the place of historical interest. We are going to the place on 25th October 2020 by bus. My parents and some of the other friends will also join the tour. We expect you earnestly, please come and join the tour. If you join the tour, you must inform us as early as possible otherwise all the seats on the bus would be booked and there will be no chance.
Yours ever.
Moumita
7. Write an e-mail to your friend regretting your inability to keep an appointment with him.
Ans :
To: manoj@gmail.com
Cc:
Bcc:
Sub: Inability to keep an appointment
Dear Manoj,
I hope you are well. Sorry I could not come to see the movie and kept you waiting. Actually, my younger brother met with an accident. I was with him in a hospital. We will see a movie together on some other day.
Hope you understand. See you tomorrow.
Yours sincerely,
Arjun
8. Write your impressions about your new school in the form of an e-mail to your friend.
Ans:
To: ashok@yahoo.com
Cc:
Bcc:
Sub: About my new school
Dear Ashok,
You will be glad to know that I am enjoying my new school. It has a beautiful campus with green surroundings. Rooms are spacious and well ventilated. Labs are well equipped. Teachers are dedicated and well qualified. We are kept busy all day in academic and sports activities. The hostel is nice too and the Warden is a fatherly figure. We lead a very regular and disciplined life. The inmates are like the members of a big family. I like and love my new school very much. This weekend, I will visit my parents. I will tell you more about it.
Ankit
9. Your friend has accepted your invitation to visit your place. Write an e-mail to him about how you have planned to spend the days with him.
Ans:
To: rohitm@yahoo.com
Cc:
Bcc:
Sub: My planning to spend the holidays with you
Dear Manoj,
I am waiting for your arrival. I have chalked out a programme to visit many places like the Red Fort, the Raj Ghat, the Qutub Minar, the India Gate, the Humayun Tomb, Chandni Chowk, Connaught Place, etc. My dad has spared his car for us for two days. We will go to Agra also to see the Taj and other historical places. After returning we shall visit various markets and malls in Delhi. I am very excited about your visit.
Looking forward to meeting you.
Yours ever,
Arjun
10. Send an email to your friend requesting him/her to send you the answer copies of class work on your What’s app No.
Ans:
To: anikadamini@rediffmail.com
Cc:
Bcc:
Sub: Requesting to send answer copies
Dear Anika,
Hope you are well. You know that I could not attend school because of my illness. So, I did not have the answer copies done in class from our teacher on all subjects on those days. Now the summer vacation is going on. It is not possible for me to get the answer copies physically from you.
I, would, therefore, request you to send the snap shots of these answer copies to my what’s app No that you know.
I am looking forward to getting a positive reply from you.
Best wishes,
Ranjana
FAQs (Frequently Asked Questions):
How important is the subject line in an email?
The subject line is incredibly important as it determines whether your email gets opened or ignored. Craft a compelling subject line that provides a glimpse of the email’s content and piques the recipient’s curiosity.
Should I always use a formal tone in business emails?
While maintaining professionalism is essential, the tone can vary based on the recipient and the context. Aim for a tone that’s friendly, respectful, and aligns with the nature of your relationship with the recipient.
Is it necessary to include a call to action in every email?
Including a clear and relevant call to action helps guide the recipient on the next steps to take. However, not every email requires a CTA. Use your judgment based on the purpose of the email.
How can I make my email stand out in a crowded inbox?
Personalization, a compelling subject line, and relevant content are key factors in making your email stand out. Additionally, sending emails at strategic times and avoiding excessive follow-ups can help improve your email’s visibility.
What’s the ideal length for a business email?
Business emails should be concise and to the point. Aim for brevity while ensuring you provide all necessary information. If the email requires a more detailed explanation, consider attaching relevant documents or providing a link.
Can I use humor in professional emails?
Humor can be effective in professional emails, but it should be used judiciously and with awareness of the recipient’s personality and preferences. Avoid controversial or potentially offensive humor.
How can I make my formal email more engaging without compromising professionalism?
While maintaining a formal tone, you can inject a touch of warmth by using polite language and expressing genuine interest in the recipient’s perspective or needs.
Is it acceptable to use emojis or informal language in formal emails?
In most professional settings, it’s advisable to avoid emojis and informal language. Stick to a professional tone to maintain a sense of decorum.
Should I include a signature in every formal email?
Yes, a signature with your full name, title, company, and contact information is a professional practice that adds credibility to your emails.
What’s the ideal length for a formal email?
Formal emails should be concise, typically ranging from 150 to 250 words. Focus on conveying your message clearly and succinctly.